Custom Bag Specification Sheet Guide

A specification sheet gives the factory a clearer starting point than a broad product name or short description.

Material, size, structure, components, logo method, packaging, quantity, and buyer requirements all help shape quotation review.

The sample path is easier to discuss when the buyer has recorded the target material, dimensions, logo setup, packaging direction, and approval needs.

A simple canvas tote with one-color logo and bulk packing is not the same production question as a structured backpack with lining, padding, custom pullers, barcode labels, carton marks, and a retail launch schedule.

A clear specification sheet supports better project communication, while final pricing, sample direction, and production planning still depend on confirmed project details, material availability, buyer approval, and agreed order requirements.

List whether the project is a tote bag, backpack, travel bag, handbag, cosmetic bag, pouch, cooler bag, drawstring bag, promotional bag, or another custom bag type.

Include width, height, depth, gusset size, handle drop, shoulder strap length, pocket size, zipper opening, or folded size when relevant. Rough dimensions are useful for early review.

Explain whether the bag is for retail, ecommerce, corporate giveaway, travel, daily use, organizer storage, distributor programs, or event promotion.

A reusable retail tote, Amazon private-label backpack, boutique handbag, and corporate giveaway may need different material, logo, packaging, quality, and shipping preparation.

Destination market can affect packaging requirements, documentation needs, shipping preparation, and buyer-provided labeling requirements where applicable.

Target quantity and reorder expectations can affect MOQ discussion, material sourcing, quotation preparation, and production planning.

List the material family if known, such as canvas, cotton, polyester, nylon, RPET, non-woven polypropylene, PU, Oxford fabric, or coated fabric.

Include fabric weight, denier, GSM, hand feel, surface texture, stiffness, stock color, custom color direction, or acceptable color range where relevant.

Record lining, padding, backing, coating, lamination, reinforcement, bottom panels, or structure requirements that affect sourcing and sample review.

List zipper type, zipper pullers, webbing, handle drop, shoulder strap length, bindings, and load-bearing details where required.

Include pockets, lining, trims, buckles, D-rings, rivets, snaps, eyelets, metal plates, rubber labels, PU patches, and internal organizers if they affect the product direction.

Send vector files when available. If vector files are not ready, send the best available logo file or reference image so the project direction can be discussed.

Include logo size and placement on the bag, packaging, or carton where required.

List the preferred logo method if known, such as screen printing, heat transfer, embroidery, woven label, patch, metal plate, puller, embossing, or debossing.

Share brand color references, artwork colors, number of colors, and any color target that should be reviewed during sampling.

Record attached branding details, label placement, hangtags, inserts, or other brand presentation requirements.

List bulk packing, folded packing, flat packing, individual polybag, retail packaging, boxed packing, or other packing method where required.

Include hangtags, inserts, sticker labels, care labels, packaging artwork, label artwork, and buyer-provided wording where applicable.

Buyer-side sales-channel requirements should be provided by the buyer where applicable.

Record carton marks, shipping marks, SKU details, PO number, carton numbering, warehouse fields, and pieces per carton where required.

Share destination, inspection needs, freight-forwarder instructions, and shipment preparation needs where applicable. Packaging, carton, labeling, freight, and destination requirements should be reviewed as project-specific buyer inputs.

Include target quantity and MOQ expectation if you have one. A test launch, repeat retail program, and bulk promotional campaign may need different planning.

A cost target helps the factory review whether material, structure, logo method, trims, packaging, and inspection scope fit the commercial goal.

Buyers may need a reference sample, prototype sample, pre-production sample, or approval sample depending on the project stage. Sample timing should be reviewed based on actual requirements.

Lead time depends on material, logo method, packaging, quantity, approval speed, production schedule, and shipping preparation.

Share revision expectations and the buyer-side feedback contact so the review path is clear. For related planning, review the Custom Bag MOQ and Cost Factors Guide, Custom Bag Production Lead Time Guide, and Custom Bag Sample Development Guide.

Record approved sample notes, remaining changes, rejected details, and final approval contact where relevant.

Use approved specifications as the main production reference for material, dimensions, construction, logo, packaging, and buyer requirements.

List material, color, coating, lining, stitching, reinforcement, zipper, handle, webbing, logo placement, packaging checks, label checks, carton marks, or shipping marks where required.

Discuss inspection scope before production when the buyer requires third-party inspection, AQL-style sampling, retailer-specific checks, packaging review, label review, or documentation support.

If a buyer has testing, labeling, retailer, marketplace, warehouse, recycled-content, material, care, barcode, carton, or destination-market requirements, those requirements should be shared before quotation, sampling, or bulk production planning.